Requests for Proposals

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Removal and Replacement of Lee-Jackson Elementary School Shingled Roof

  • Department:Administration, Finance
  • RFP Number:19-003
  • Start Date:02/05/2019 9:10 AM
  • Close Date:TBD

RFP Removal and Replacement of Lee-Jackson Elementary School Shingled Roof

Mathews County Public Schools in Mathews, Virginia seeks proposals from qualified contractors for the removal and replacement of shingled roof at Lee-Jackson Elementary School. 

Location: Lee-Jackson Elementary School, 347 Church Street, Mathews County, Virginia 23109

Scope of Work: Furnish a proposal to include all necessary materials, labor, equipment and construction management to complete installation of new asphalt shingles on Lee-Jackson Elementary School according to the following scope: 

  • Strip all existing roof materials to roof deck (bare wood). 
  • Replace any damaged plywood. 
  • Re-nail existing plywood or other boards where needed. 
  • Apple ice and water shield at eaves, pipes, cooking hood vents, boiler stacks, hot water vent, rakes, valleys, ridges and hips, to include other necessary areas. 
  • Replace any stink pipe boots. 
  • Cover remaining roof with high performance felt. 
  • Apply new shingle materials to match color and specifications of newly shingled gym roof. (See Section: Base Bid)
  • Implement safety measures appropriate for working school site pre-construction, during construction and post-construction/clean up. 
  • All disturbed areas surrounding building to be graded and recovered with topsoil, seed and straw. 
  • Contractor shall keep work areas neat at the end of each work day and contained through the duration of the job. 


  • All work must comply with the 2015 Virginia Uniform Statewide Building Code, specifically the 2015 Virginia Existing Building Code (Section 307). 
  • All construction safeguards in Chapter 12 of the 2015 Virginia Existing Building Code shall apply and must be met. 
  • Permits are required and must be obtained prior to any work starting. 
  • No permit fee will be assessed for work on a County School. 
  • The Asbestos Certification Form must be completed and submitted with the Permit Application. 

Building Information:

Approx. 52,614 sq. ft. of replacement area not including the gym roof. The current roof system consists of fiberglass shingle on top of 5/8" plywood spanning between trussed rafters (wood trusses). 30lb. Roofing felt. Ice and water shield at eaves, rakes, valleys, ridges, and hips. Trussed rafters are supported on masonry bearing walls. Addition to dining hall area includes two rows of columns between bearing walls. This support is to consist of a line of steel beams bearing on steel tube columns. 

Optional Site Visit: All prospective offerors may obtain a tour of the property by contacting Donald Hall at (804) 815-0444. 

Project Contact: Nancy B. Welch, Division Superintendent (804) 725-3909, 

Proposal Submittal Deadline & Location: March 1, 2019 at 2 p.m. - Mathews County School Board Office, 63 Church Street, P.O. Box 369, Mathews, VA 23109

*see attached document for additional information 

Submission Information:

Sealed proposals shall be submitted marked "Lee-Jackson Elementary Roofing Project 2019" on the outside of the envelope, addressed to: 

Mathews County School Board Office 
ATTEN: Nancy B. Welch, Division Superintendent 
63 Church Street, P.O. Box 369
Mathews, VA 23109

Proposals will be accepted until 2:00 P.M. March 1st, 2019.

1. Submissions shall include: 

A. Letter of Submittal on Offeror's Letterhead 
B. Authorized representative's original signature 
C. Declaration of Intent 
D. Point of Contact Information

2. The offeror shall submit a copy of the manufacturer's warranty indicating duration of said warranty and install the shingles according to manufacturer's instructions. 
3. The offeror shall furnish information related to the specifications of the products being used. 
4. The offeror shall include a description of safety measures appropriate for a working school site. 
5. Cost/Schedule: The offeror shall furnish a cost proposal and schedule as part of the package. 
6. A copy of applicable business license and insurance certificate(s) must accompany bid to including bonding statement. 
*see attached document for additional information 
7. Performance and Payment Bonds, both in the total contact amount are required by the Owner as a condition of the award. 

Base Bid:
Replace approx. 52,614 sq. ft. of replacement area not including the gym roof. Shingle type to be comparable to current recently installed gym roof. Refer to Scope of Work. 

Current Gym Roof: CertainTeed Asphalt Shingle Products (2017) Lifetime Products Landmark PRO warranty period Lifetime 

Additive section:

Proposals will be accepted for metal roofing systems. 

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