- Freedom of Information Act (FOIA)
- FOIA Request Log
PLEASE VISIT OUR NEW ONLINE REQUEST PORTAL AT MATHEWSCOUNTYVA.NEXTREQUEST.COM
|22-01||01/09/2022||Dee Russell||May I please get an electronic copy of the "redline" version of the Code of Ethics as discussed in the January 6th organizational meeting? And may I please know when the copy which was included in the packet change to a redline version and by whom||YES|
|22-02||01-11-2022||Jackie Wilton||Animal Bite Records||YES|
|22-03||01-10-2022||Cindy Deakyne||Dog Bite incident records.||YES|
|22-04||01-20-2022||Candy Eubank||All correspondence, including text messages, files, emails, photographs or other documents pertaining in any way to Mark and/or Candy Eubank, Eubank & Company, LLC., Lot Scapes, Tin Can Alley, State Rt. 633 that occurred or is dated after 1/01/2018.
2. All correspondence, including text messages files, emails, photographs or other documents pertaining in any way to Bill Cheek aka. William Cheek, or Lisa Emerson that occurred or is dated after 1/01/2018. Email sent with quote 1.26.2022 jlg
|22-05||01-24-2022||Dee Russell||Requested a copy of all of Carole Bova's HIW FOIA Requests||YES|
|22-06||01-26-2022||John Walker||Requested a copy of FOIA request 21-19||WITHDRAWN
|22-07||01-31-2022||Dee Russell||May I please get an electronic copy of all emails from Mike Walls and David Jones from either their county or personal email accounts from January 1, 2022 to January 26, 2022 which have anything to do with county business with the exception of personnel issues.
I will be happy to bring a zip drive by once the FOIA request has been completed. Thanks, and have a great day! Dee Russell
|22-08||02-23-2022||Dee Russell||May I please have electronic copies of all applications of anyone who submitted an application for consideration for appointment to:
Board of Building Code Appeals
Middle Peninsula Planning District Commission (Citizen Representative) I re-read my request #1... I would like to amend that request for only applications from January 1, 2022 for those appointments and add the Board of Zoning Appeals.
|22-08A||02-23-2022||Dee Russell||May I please have electronic copies of all the Board of Supervisors
Statements of Economic Interest as required by the Virginia State Code § 24.2-502.
|22-08B||02-23-2022||Dee Russell||May I please have a copy of the email referenced by David Jones during the January 25th BOS meeting. For reference his statement at 2:17:34 of the recording was:
"I received an email on my personal email account about ordinance 175-15.10 Inoperable or Junk Vehicles."
|22-09||03-20-2022||Carol Bova||Please send an electronic copy of any Church View invoices paid after 3/11/22, or waiting to be paid, plus invoice number 52539 paid on 3/11/22. (Date shown as 2/24/22 on expense report for 3/2 pumping.) Thank you! Carol J. Bova 6163
|22-10||03-25-2022||Carol Bova||NextGen July 2020 proposal said: The cost of the proposed NextGen Septic system will be $47,800 which includes all the
equipment, as shown in the figures. NextGen Septic requires 70% down payment with formal sale contract agreement at the time the Purchase Order is issued. The County paid $50,000 on May 28, 2021 and expense report said 1 of 3.
November 5, 2021, paid: NEXTGEN SEPTIC LLC Capital Outlay 2ND PAYMENT OF 3 2ND PAYMENT OF3 11/05/2021 12/01/2021 18,000.00
I found no record in the Board packets for a formal sale contract agreement or purchase order. I am requesting electronic copies of: Next Gen formal sale contract agreement
Purchase order for that contract Invoices for May 2021 payment, November 2021 payment, and any other NextGen invoices—paid or unpaid.
|YES - Invoices sent. Other documents were not found.|
|22-11||04-06-2022||Dee Russell||Past inspections, handwritten notes and any information regarding Hole in the Wall.||Information sent via Cnty. Atty on 4.19.2022|
|22-12||04.13.2022||Dee Russell||Based on statements made to me by County staff last week about the destruction of the paper permit file for the county owned property located at :384 Old Ferry Road, Grimstead, VA, 23064 also known as Hole in the Wall Restaurant I would like the following information:
1. What is the exact date of the destruction of the file?
2. Who destroyed the file? 3. How did they destroy the file? 4. What was the contents of the file at time of destruction? 5. Who initiated the destruction of this file?
6. Who was the County records officer at the time of destruction? 7. What was the reason for the destruction of the file? 8. Were any parts of the file scanned into Laserfiche prior to destruction?
|County Attorney Processing|
|22-13-15||04-19-2022||Byron Rauch||Extensive request (3 total) requesting various emails and FOIA charges||YES
|22-16||05-04-2022||Carol Bova||Now that the Hole in the Wall file has been gathered together as stated at the recent Board of Supervisors meeting, I again request electronic copies of:
• the Next Gen formal sales contract agreement
• any document showing who authorized the $50,000 and $18,000 payments to Next Gen
• a document showing where the board approved the original $78,000 purchase plus engineering fees which were not included in those invoices, or approval for the upgraded system shown in invoice #3 estimated at $128,900.
|22-17||05.25.2022||Dee Russell||Based on the "revelations" at the BOS meeting this evening I would like the following documents:
All "Constructional engineers" names which were contacted to review HITW including copies of invoices and any documents which were offered by those entities as a response. A copy of the structural engineers report as presented at the BOS meeting. Which was not in the packet.
|SENT TO COUNTY ATTORNEY|
|22-18||05.25.2022||Dee Russell||If you would please amend my FOIA request 22-18 to read the following:
May I please have electronic copies of the applications for the planning commission referenced by Mike Walls and an electronic copy of the Planning Commission Attendance sheets as referenced by David Jones in last night's meeting on 5/24/2022. Thanks Dee
|22-19||05.27.2022||Carol Bova||Sorry to bother you! I want to double check information for an article I’m writing. Could you please send me a copy of the building department permit for the Seabreeze lift in 2016?
Thank you, Carol
|22-20||05.03.2022||Dee Russell||Extensive request filtered through County Attorney - assigning number for tracking purposes. Files sent via Dropbox.||YES|
|22-21||06.08.2022||Dee Russell||I would like the following documents in both electronic and paper format: A copy of the final Building Inspector’s (Jamie Wilkes) signed and approved site plan to be used by the contractors for the HITW restaurant lift and the deck addition. A copy of the site plan submitted to the Structural Engineer firm “The Structures Group” which was used for their inspection of the HITW restaurant lift and deck addition.||YES|
When you have a minute, could you please check if the county received an invoice for Hole in the Wall pumping on or about 5/18 and send a digital copy? It’s been done weekly or more often (except in the winter) for years, so it’s odd that there is no invoice in the accounts payable when previous and following weeks were 3100-3120 gallons. Was a payment made in an end of the year transaction that didn’t show in the regular monthly accounts payable report?
|22-23||07.27.2022||Dee Russell||Mike Walls and Paul Hudgins referenced documents which were provided to all members of the board in reference to the memorial monument. None of these documents were provided in the packet, but were used by Mike Walls to make a motion for the adjudication of ownership of the memorial and a request for public hearing to deed property to a non government entity. Please provide me all copies of the documents provided to the board by any entity as referenced in the BOS meeting on 7/26/2022 in reference to the Mathews Memorial In addition I am requesting copies of all communications between any member of the UDC and/or SCV and any BOS member in the last 60 days||YES|
|22-24||07.27.2022||Chris Bridge||Good morning! In the interest of citizens better understanding the issue of the County gifting public property on the Historic Courthouse Green to a private organization I am making a Freedom of Information request. Please provide to me the documents and references to Virginia laws or the Virginia Constitution being used by Mathews County to authorize decisions to deed public land to a private entity or organization. In addition, please provide documents/information about the eligibility requirements for and the process by which an organization may request that public land be deeded to them.||Response sent for clarification 7.27.22.|
|22-25||08.02.2022||Yvette Gaither||Greetings, I would like all emails (county or personal) and written communications to or from any staff, BOS member, citizen, or business entity in reference to the survey of public land under the memorial at the courthouse green from March 2022. Request a copy of the survey, how the request was made and who performed the survey. Please email documents if possible.
Sincerely, Yvette Gaither North, VA
|22-26||08.05.2022||Carol Bova||I’d like to get digital copies of any email correspondence between former building official Jamie Wilks and Engineering Design Associates re Christian 674 Morse Point 17-005 FEMA HMGP house lift. Thank you, Carol||UNABLE TO FULFILL|
|22-27||08.21.2022||Carol Bova||1. drawing(s) or description(s) with diameter of circle and width of traffic lanes for proposed SMART scale project at 3/198. 2. conceptual plan traffic estimates for entire parcel including Dollar General and associated development.
Please include this request as a written comment for the August 23 Board of Supervisors meeting. Carol J. Bova
|22-28||8.29.2022||Sherry Hamilton||Could you please provide me with the agreement that Mathews County entered into with the Mathews Land Conservancy regarding the $1.7 million federal ISTEA grant the conservancy used to purchase and develop the property at Williams Wharf? Mathews County was the fiscal agent and underwriter for the grant. I'm not sure of the date of the grant, but it may have been awarded as long ago as the 1990s. Thank you.
|22-29||9.22.2022||Dee Russell||Get an electronic copy of the sign in sheets from last night’s citizen comment and public hearings.
Thank you Dee
|22-30||9.23.2022||Shawn Jaeger||I would like to submit a FOIA request on the cost of extra security for the BOS meeting on Wednesday, September 21st, 2022. I noticed about 20 police vehicles by the rescue squad and I'm aware 4 rescue squad vehicles were also ready to go. I'd just like to know if that cost the county extra money, and if so, how much it was. Thank you, Shawn||YES|
|22-31||9.28.2022||Tim Berkhoff||I am interested in receiving or inspecting a list of all known projects in the past 25 years that utilized federal or Virginia state funds (grants, loans, etc.) to improve, enhance, update, protect, or maintain the county-owned historic court green property, 63 Church St., Parcel ID 26A3-A-163, to include but not limited to, Community Development Block Grant projects, sidewalk/curb, storm water drainage, ground and building improvements. The project name, $ amount, dates of the project, and federal or state program name that provided the funds is desired. Thank you for your assistance, Tim Berkoff Port Haywood, Virginia||YES|
|22-32||10.4.2022||Dee Russell||I would like the county to send me electronic file copies of those meetings. For clarification: I would like a copy of the audio only for the July 26th meeting since there is no video. I would also like both video and audio for the meetings on August 23, September 21, and October 3.
|22-33||10.21.2022||Jessica Christensen||I would like to see the email Mr. David Jones mentions was sent from Ms. Linda Hodges to Chairman Paul Hudgins during the Joint Work Session between the School Board and the Board of Supervisors on October 11, 2002. Mr. Jones did not state a specific date that this email was sent, so I would like to see any email communication between Linda Hodges, Paul Hudgins and David Jones from October 1, 2021 to October 14, 2022. Thank you in advance!
And as I reviewed my FOIA request I realized that I asked about emails between Mr Hudgins, Mr Jones, and Ms Hodges. I realized I should have requested just between Mr Hudgins and Ms Hodges only as one search, not including Mr Jones. Is that possible, to modify one search to be just between Mr Hudgins and Ms Hodges, and another between the three? Thanks!
|22-34||10.20.2022||Dee Russell||If you would please provide an electronic copy of any Request For Proposals, Memos of Understanding, Signed Agreements and or contracts, Description of Services or any emails or other written documentation in reference to the company hired to look into a breach of County records in May 2021 as discussed in the last BOS meeting. Thank you, Dee||County Attorney|
|22-35||10.15.2022||Susan Hill||This request was in a quarantine folder. I spoke to Susan Hill today. Requested information has been found and will be sent via email on 10.26.2022. Dear Judy, I attach another FOIA request for information, as it may be possible that my original request dated Oct. 15, 2022 and received by you on Oct. 17, 2022 has been forgotten or ended up in a spam folder after you read it. Thank you for your attention to this. Susan Hill
Dear Judy, I would like electronic copies of all County policies used for absences due to Covid by employees, various board and commission members, and county contractors. I sent this request earlier, but I do not think it went through from where I sent it. Thank you. Susan Hill
|22-36||10.27.2022||Brian Shumway||Do you know who to contact for the following information: 1. A list of property addresses that have received any code violations since June 1st, 2022. Please provide type of violation, for example ( high weeds and grass, inoperable unlicensed vehicle, vacant, unpermitted day care, improper zoning, no permit, no hvac/electric) Please send in excel or word document. I appreciate your help! Thank you,
Brian Shumway 703-965-9236
|22-37||10.20.2022||Dee Russell||If you would please provide an electronic copy of any Request For Proposals, Memos of Understanding, Signed Agreements and or contracts, Description of Services or any emails or other written documentation in reference to the company hired to look into a breach of County records in May 2021 as discussed in the last BOS meeting. Thank you, Dee||YES
Sent to Atty.
|Dave Jones||The dates requested: April 2018 – September 2020
All correspondence between:
• Engineering Design Associates • Melinda Conner
• Richmond County Building Officials
• Northumberland County Officials
This FOIA request originally came in December, however it was a broad-spectrum request. I assisted Mr. Jones with searching the various locations to find the domain’s so that the information search would be more accurate.
UPDATED on 11.18.22 to include correspondence between Mathews County Employees J. Wilks, T. Jenkins, and County Attorney A. Erard with the aforementioned locations.
The requested information is not available at this time. This matter is currently under administrative investigation to locate missing emails and files.
|Sent to Attorney|
|22-38||11.28.2022||Carol Bova||Virginia Code § 24.2-801. Petition for recount; recount court, section C states, "In an election for office, a copy of the petition shall be served on the candidate apparently nominated or elected as provided under § 8.01-296and within 10 days after the State Board or electoral board has certified the results of such election." There is no statement in the Code regarding legal representation of the Electoral Board, therefore, I am requesting the following records in digital format: • Any document showing what allowed the County Attorney to appear at the first recount hearing in December 2019 for the electoral board against a then-sitting board member
• The record of who requested the County Attorney to represent the Electoral Board at the recount hearings of the 2019 supervisor's race between Jackie Ingram and G.C. Morrow
• the invoice showing time and amount billed for such representation • the record of who authorized the payment of the County Attorney's invoice for said invoice Thank you, Carol J. Bova
|22-39||11.29.2022||Judith Kiser||Records All correspondence between NAACP (including representatives for this organization) and Mathews County including BOS members, specifically as that correspondence pertains to the Soldiers and Sailors War Memorial on Mathews Courthouse Green. EMAIL SENT ASKING FOR A TIMELINE TO MS. KISER ON 11.29.2022||YES|
|22-08.2||11.21.2022||Dave Jones||1. Any emails, fax or handwritten notes or any correspondence between the county attorney and anyone working for or associated with Mathews County Va. Government on 11.18.2022
2. Any Emails, Handwritten notes or any correspondence or fax between the county attorney and the former building official Jami Wilks from the date the current county attorney was hired by Mathews County Va. Government until present to include after Mr. Wilks left the employ of Mathews County until present. **#2 - Sent to County Attorney due to email account deleted from County servers.
|FOIA Number||Date Requested||Requester||Item Requested||Closed|
|21-01||January 28, 2021||David Schlosser||*Long Request, Please Contact the Administration Department for Further Information||YES|
|21-02||February 3, 2021||Michael May||"Any environmental-related information or records concerning underground or aboveground storage tank installations or removals, fuel or chemical storage, drinking water wells, septic systems, illegal dumping, environmental health-related complaints, code violations, fires, petroleum, or hazardous materials spills, releases, and/or enforcement actions for the following property: 1771 Buckley Hall Road, Parcel ID 9-A-3"||YES|
|21-03||February 5, 2021||Willie Love||"Email from Mr. Casale addressed to the Board of Supervisors prior to the January 26, 2021 Regular Meeting pertaining to the Hole in the Wall"||YES|
|21-04||April 9, 2021||Amanda Jimenez||"Copies of active code compliance, building, nuisances, or property maintenance code violations, any open or expired building permits or any unpaid fines/fees/invoices resulting from violations or permits. Records should be checked no further back than 5 years. Also copies of active demolition orders or any unpaid vacant property registration fees due. Property 662 Antioch Road, Susan, VA 23163 Parcel #: 39-A-136"
|21-05||June 3, 2021||Brian Lynch||*Long Request, Please Contact the Administration Department for Further Information||YES|
|21-06||June 8, 2021||Lisa Sutton||"Does [Edward] Breeden have approval from the county for his new building's that he has and is [the] building on the waterfront property he owns?"||YES|
|21-07||June 10, 2021||April Rounds||"I am writing to request a copy of Mathews' Organizational Chart and the job description for the 'Deputy County Administrator/Clerk to the BOS' position [...]."
|21-08||June 23, 2021||Dave Jones||A letter that was sent to the Mathews County Board of Supervisors asking the Board to no longer hold meetings at the Historic Courthouse.||YES|
|21-09||June 23, 2021||Matthew Twist||"A letter that was sent to the Mathews County Board of Supervisors in early June that had asked the Board to no longer hold meetings at the Historic Mathews Courthouse."||YES|
|20-10||June 24, 2021||Carol Bova||"I would like an electronic copy of the bid or the final invoice(s) for the 2013 new sound and recording system for the historic courthouse ordered by the Board of Supervisors on June 12, 2013 which was to be installed Oct-Nov 2013."||YES|
|21-11||July 14, 2021||Dee Russell||"Good afternoon,
Pursuant to the Freedom of Information Act (FOIA), I hereby request the following:
Letter of Engagement between Mathews County and Stephanie Davis, Ph.D. to provide a Compensation Study to the County of Mathews.
A letter of explanation on how/why Ms. Davis was selected to do the Compensation Study.
Copies of all invoices and charges incurred from Compensation Study.
A copy of her entire study which was provided to the County and Mrs. Connor.
Copies of any/all email to or from Ms. Davis and/or any member of the County Administration or BOS in reference to the Compensation Study.
Copies of any/all internal messaging (IMs)between any county employee or BOS in reference to the Compensation Study.
Copies of any/all written correspondence to and/or from any county employee or BOS in reference to the Compensation Study.
A list of all employees and how they were ranked by grade in the Compensation Study Pay Plan to also include their years of service.
The final pay of all employees before and after the Compensation Study.
A copy of all old job descriptions prior to the Compensation Study and copies of any new job descriptions or updated changes which were created after the Compensation Study.
In an effort to prevent excessive use of staff time, maintain costs, and be more eco-friendly, I am happy to accept electronic copies or come to the administration building to read documents such as job descriptions which may not be in electronic form.
Please acknowledge receipt of this request and please feel free to reach out for any clarification you may need to process this request in a timely manner."
|21-11(A)||July 15, 2021||Dee Russell||
"Due to the County's response, I am amending my FOIA request dated 7/14/2021 as follows:
1- Electronic copy of the Letter of Engagement between Mathews County and Stephanie Davis, Ph.D. to provide a Compensation Study to the County of Mathews.
2- An electronic copy of her entire study which was provided to the County and Mrs. Connor.
3- Electronic copies of all invoices and charges incurred from Compensation Study."
|21-11(B)||July 23, 2021||Dee Russell||Amended to copies of documents referenced in the Executive Summary and copies of invoices instead of the check print screens.||YES|
|21-12||August 3, 2021||David Schlosser||Please provide me with information about a FOIA request dated June 3, 2021 carried under FOIA log number 21-05 from a requestor identified as Brian Lynch.
As the public record of the request is cryptic, merely stating that the request is long, this FOIA request is unable to be specific so I am seeking any and all documents including but not limited to the requestor's request, any documents provided to the requestor in response to his request, any documents supporting or related to the response or underlying issues and concerns, and any internal messages or documents discussing the request.
Further, I request the County's policy about the published FOIA log that describes when a request will be reported as to subject or a statement will be made to contact the Administration for more details, essentially what the standard is for length or content.
Thank you for your attention to this matter.
|21-13||August 9, 2021||Jackie Ingram and Paul Hudgins||
Begin forwarded message:
From: Jackie Ingram <email@example.com>
Subject: FOIA Request
Date: August 9, 2021 at 5:27:50 PM EDT
This is a joint request from Supervisor Paul Hudgins and myself because we are not receiving adequate information from the Chairman of the Board. Pursuant to the following excerpts from the May 24, 2021 Board of Supervisors Meeting Minutes:
Hole in the Wall NextGen Septic Permit Application Mrs. Conner stated that the permit fee is between $200 and $250 for the Hole in the Wall septic repair. She noted that the proposed system would be a NextGen system.
Supervisor Hudgins stated that he read that a NextGen system is not recommended for commercial use, especially restaurant use, and asked why this is the proposed system. He requested to see the engineers report. Chairman Rowe stated that all reports have been submitted to the health department, they have reviewed it and have authorized the County to move forward with the application. He reminded the Board that this will eliminate the pump and haul situation.
MOTION: On Motion of Amy Dubois, seconded by Melissa Mason, the Mathews County Board of Supervisors voted 3-2-0 as follows: Michael Rowe, Melissa Mason, Amy Dubois - aye; Paul Hudgins, Jackie Ingram - nay; to approve the permit application submitted to the Virginia Department of Health for the repair to the Hole in the Wall septic system, as presented.
Chairman Rowe stated that the reason for moving forward with the permit is to stop the pump and haul. Supervisor Ingram stated that she was told by the NextGen professional that this system is not acceptable. Chairman Rowe stated that it is a new system and is currently experimental in the US.
Vice Chair Mason asked for clarification. Mrs. Conner confirmed that an engineer has to stamp the application/report and noted that the Health Department is permitting this an experimental system in the state of Virginia.
Please provide an electronic copy of any permit application, engineer’s reports, correspondence with the Department of Health or vendor, and any proposed, pending, or accepted contract related to the new septic system at the Hole in the Wall restaurant.
|21-14||August 11, 2021||Paul Hudgins||From: "Paul W. Hudgins" <phudgins@MathewsCountyVa.gov>
Date: August 11, 2021 at 12:31:09 PM EDT
To: "firstname.lastname@example.org" <email@example.com>
Good afternoon Mrs. Erard,
Please send me a copy of our county employee liability policy, all pages. Also send me invoices from Sands Anderson from current date to 2015. Thank you.
|21-15||August 23, 2021||David Schlosser||Claims and Payroll Reports missing from the Board packet.||YES|
|21-16||August 25, 2021||Carol Bova||Churchview Septic Invoices from July 1, 2021 through present.||YES|
|21-17||September 9, 2021||Carol Bova||Requested 2 invoices for Hole In The Wall, # 48421 & 48731||YES|
|21-18||November 8, 2021||Carol Bova||Please provide electronic copies of grease trap pumping records and invoices at Hole in the Wall restaurant for past 2 years.
Note: this is specifically for grease trap pumping
|21-19||November 9, 2021||Dee Russell||The request is for all incoming and outgoing email from Mr. Paul Hudgins and Mrs. Jackie Ingram for the past three (3) months.||YES|
|21-20||November 15, 2021||Sarah Wilson||I am a resident of Virginia. Pursuant to Virginia FOIA, I request a copy of the current pay and compensation plan listing all titles and salary ranges for positions within the departments of Mathews County||YES
|21-21||December 13, 2021||Carol Bova||The minutes for the 1-13-10 Organizational Meeting are saved under My Documents as a PDF file." Please supply an electronic copy to me now and correct the situation by posting the Minutes online
|21-22||December 13, 2021||Carol Bova||The County's Claims Report for Expenditures was not included. Checking further, I didn’t see one for November, 2021 either.
I would like to see those reports for both months at your convenience please.
|21-23||December 16, 2021||Carol Bova||Requested copies of Church View Invoices from 9/21/2021-10-14-2021||YES|
|21-24||December 17, 2021||Candy Eubank||All correspondence in files with anyone and any government agency or any other organization, private or public, regarding State Rt. 633, Tin Can Alley||YES|
|FOIA Number||Date Requested||Requester||Item Requested|
|20-01||January 16, 2020||Byron Raunch||"A copy of those budget proposals [Fiscal Year 2020 to 2021] Department Heads and Constitutional Officers that were presented to the Board and would prefer them in a soft copy format".|
|20-02||January 16, 2020||David Schlosser||"A copy of those budget proposals [Fiscal Year 2020 to 2021] Department Heads and Constitutional Officers that were presented to the Board and would prefer them in a soft copy format".|
|20-03||January 16, 2020||Donna Elliot||"Copies of the most recent cover sheet, plan sheets (sheets showing the layout of each parcel affected), right-of-way data sheets, and any conceptual plans for the above referenced project [Mathews Courthouse Streetscape Improvements Phase II]"|
|20-04||January 30, 2020||Dee Russell||"I am requesting electronic copies of the documents which Mr. Hudgins provided the other Board of Supervisor members and the County Administration, but were not part of the original meeting packet, at the Board of Supervisors meeting on Tuesday, January 28, 2020".|
|20-05||January 31, 2020||Jessica Christensen||"1) All emails sent from Supervisor Paul Hudgins’ email address since the creation of the account. 2) All emails received by Supervisor Paul Hudgins’ [County-issued] email address since the creation of the account"|
|20-06||February 16, 2020||Jason and Gina Bass||"Has Mathews County made any effort to slow the progress of yet another illegal oyster business coming from the Eleys and Hoopers?"|
|20-07||March 3, 2020||Dee Russell||"All of Paul Hudgins’ emails [County email address and any personal emails that pertain to public business] from January 1, 2020 to the present [March 4, 2020]"|
|20-08||March 3, 2020||Dee Russell||"All FOIA costs over the past two years"|
|20-09||March 4, 2020||Paul Hudgins||"Please provide me with any and all information about patches, changes, additions, deletions, or any other modifications to all communication devices issued to me by Mathews County, Virginia. These devices may include cellular telephones, I-Pads, and computers. For any modifications, please advise me of the date, time, purpose, nature of modifications. Further, please advise who directed that any modifications should be made".|
|20-10||March 5, 2020||Dee Russell||"I am asking for an electronic copy of the letter Mr. Hudgins reference in the February 25th Board of Supervisors meeting as a ’private communication’ which should not have been opened by the county. In addition, I would like an electronic copy if the letter the same day"|
|20-11||March 19, 2020||A.C. Bareford||"Requested is a copy of all records of any sort in the possession of your office to include but not limited to, emails, reports, hand-written notes, pictures, videos, complaints, telephone logs, maps, correspondences, and writings of any sort […] this request is for the records pertaining to or in any way related to the parties, properties, and or notices cited above [William and or Robin Eley]".|
|20-12||April 3, 2020||A.C. Bareford||"Requested a breakdown of the invoice for FOIA 20-11, who performed this invoice, where was it performed, and under what authority were the rates set?"|
|20-13||June 26, 2020||Michael Pierce||"Request for the building permit for the large confederate flag structure on Rte 14".|
|20-14||July 7, 2020||Sara Howard||"I would like any records the county has regarding hazmat or petroleum incidents at the property [149 Main Street (Parcel ID 26A327-A)] and/or any records of underground or aboveground storage tanks".|
|20-15||July 16, 2020||Alison Hainley||Requesting the records for all of the complaints, notices, and correspondence related to George Machem and the cattle he has on Pecan Lane in Cardinal from 01/01/2017 to the present.|
|20-16||July 28, 2020||David Jones||"Please provide me with a copy of the invoice from Morse Enterprises, dated April 1, 2020, in the amount of $37,530.00"|
|20-17||July 30, 2020||Shawn Jaeger||"Any emails between Mindy, Paul Hudgins, Amy Dubois, Sheriff Barrick, and Fire Department President regarding the items at [the] meeting last night [07-28-2020]"|
|20-18||August 11, 2020||Sherry Hamilton||"I would like copies of all the permits issued and inspections completed by the building official's office for work conducted on the FEMA project at the Christian home on Morse Point Road".|
|20-19||August 16, 2020||Dee Russell||"A list of anything which has been proposed or projected as a CARES ACT expense by Mathews County"|
|20-20||August 21, 2020||Shawn Jaeger||"Any information regarding the 674 Morse Point Road house project through FEMA [...]"|
|20-21||August 21, 2020||Carol Bova||"A digital copy of the following invoices* from Miller's septic plus any Miller's invoices yet unpaid" *Contact the Admin Office for a list of requested invoices.|
|20-22||August 22, 2020||Dee Russell||"I am requesting electronic copies of any and all invoices, bills, estimates which have been “ear-marked” or GL coded as items which the County has determined it will be using any part of the 1.5 million dollars of CARES Act funding to pay for"
|20-23||October 28, 2020||Shawn Jaeger||"I would like to request some specific information regarding Hole in the Wall. 1. The health permit regarding the septic permit, especially spelling out daily usage. 2. Miller septic pumping records from May 2020 until current. Also May 2019 to October 2019.|
|20-24||October 28, 2020||Shawn Jaeger||"I would like to request information regarding Hudgins auto body at 199 Cardinal Rd, Cardinal, VA 23025. I understand there is a conditional use permit? May i get a copy of that please? Also, have there been any complaints against the business regarding the conditional use permit?"
|20-25||October 28, 2020||David Jones||"I am requesting all information all emails, documents or information between any Mathews County Government employee, Board of supervisor member and any Local health dept. employee recommending that Mathews county Virginia should be put under a (Declaration of local Emergence) as of 10/27/2020"
|20-26||October 30, 2020||David Jones||A copy of the Mathews County leave policy.|
|20-27||November 12, 2020||David Jones||"Please provide me with any copies of any emails or other paper work from Oct 27 2020 to the present from any source to and from the Mathews county board of supervisors, or any other county employee or out side source in regards to the local declaration of emergence
that was put forth on Oct 27, 2020"
|20-28||December 21, 2020||Ashley Johnson||"[...] Mathews County Fleet? 1. The (approximate number of total vehicles owned by the county? 2. If there is telematics, which provider do you use (e.g. Geotab, Verizon, Network Fleet)? 3. If there is a contract, the (approximate) time the contract expires?"|
|20-29||December 15, 2020||Kristina Drozdowski||"Does MATHEWS follow the state guidance for taxability of ancillary charges? If not, are you aware of any tax matrix that has answers to the taxability of hotel charges? If no matrix exists, can you please let me know which ancillary charges are subject to Transient Occupancy Tax in your jurisdiction? Examples include: late departure fee, rollaway beds/cribs, hotel provided childcare or parking, room service, fitness center access or resort fees?"|
|FOIA Number||Date Requested||Requester||Item Requested|
|19-01||January 16, 2019||Eric Engler||Billy Hooper's unsolicited proposal to the Board of Supervisors to use County property on State Route 619|
|19-02||February 15, 2019||Eric Engler||Regarding the purchase contract and all expenditures related to the former East River Boat Yard. Request includes the terms and conditions of the purchase such as the price, interest paid and restrictions or stipulations regarding use of the site|
|19-03||February 8, 2019||Sherry Hamilton||A weeks worth of Board of Supervisors emails, particularly communication to/from County Attorney, Dan Stuck|
|19-04||February 19, 2019||Sherry Hamilton||Board of Supervisors email communication between February 9th-19th, 2019|
|19-05||March 11, 2019||Christine Eubank||The complete document known as: Resignation Letter written by Mr. Marion C. "Pepper" Love to the Mathews County Board of Supervisors
|19-06||April 17, 2019||Eric Engler||Callis lease for the East River Boat Yard|
|19-07||May 23, 2019||George P. Jones||All information regarding the HMPG Home Elevation Grant dating from January 2010 to May 23, 2019|
|19-08||May 23, 2019||George P. Jones||All inspection records for 674 Morse Pt. Road, Mathews, VA|
|19-09||May 24, 2019||David Jones||All information regarding the HMPG Home Elevation Grant dating from January 2013 to May 24, 2019|
|19-10||May 28, 2019||Holly Jones||Any and all documents/records (including but not limited to emails, letters, handwritten notes, phone logs, etc.) relating to or referencing Hurst Neck Road from June 2018 to July 2018 regarding any complaints, references to property on that road or individuals that own property on that road|
|19-11||June 13, 2019||Donna Elliot||Copies of the most recent cover sheet plan sheets (sheets showing the layout of each parcel affected) and right-of-way data sheets for the above referenced project (Mathews Courthouse Streetscape Improvements Phase I)|
|19-12||June 24, 2019||Carol Bova||Copy in electronic format of the inspection report and the permit you [the County] referred to in the Board of Supervisors minutes of September 27, 2016: "In other matters, Mr. Wilks reported that the septic matter at the former Seabreeze Restaurant building was in the process of being resolved and that final inspection should take place this week with repairs to follow immediately after. He stated that the new tenant obtained a permit to begin interior work on the building".|
|19-13||July 2, 2019||A.C. Bareford||A listing of the monies which have been paid by Mathews County in reference but not limited to: support, maintenance, utilities, upkeep, electrical, septic, taxes, insurance, etc. any amount paid which in any way reflected an ownership cost to the County regarding the "Hole in the Wall" on Gwynn’s Island since January 1, 2018 through the date of the response|
|19-14||July 8, 2019||Carol Bova||Please confirm [...] between any date in 2016 and December 2017, for the Seabreeze/Hole in the Wall Restaurant, the County has no copies of: 1. Health Department septic system permits of any kind, 2. plans for repairs or requests for approval of septic system repairs, 3. any such requests submitted to the Health Department, 4. or any approvals of planning repairs by the Health Department, 5. or inspections of the septic system by anyone|
|19-15||July 26, 2019||Dee Russell||Copies of the following documents: 1. Seabreeze signed lease from previous tenant, 2. Hole in the Wall signed lease for current tenant, 3. Repair proposals for the Multi-Flo septic system at property Tax ID A5-A-6, 4. Invoices for repair and maintenance of Multi-Flo septic system at property Tax ID 11 A5-A-6 for previous and current tenant, 6. Any documentation form the state or local DOH in reference to the Multi-Flo septic system at property Tax ID 11 A5-A-6 for the last tenant and current tenant|
|19-16||July 19, 2019||David Jones||All inspection reports for all projects for date range listed above with regard to the HMPG Home elevation grant, to specifically include: A. Requests and or inspections called for by any Mathews County VA employee to Engineering Design Associates. B. All inspection reports and documentation by the Mathews County VA building official, past or present
**This FOIA Request has additional details attached to the original request, please call the Administration Office for further information
|19-17||August 21, 2019||Philip Park||A letter from the Planning and Zoning Department addressed to Mr. Mangrum of Oakland Point|
|19-18||August 23, 2019||Carol Bova||A copy of the certificate of occupancy for the Hole in the Wall restaurant|
|19-19||September 16, 2019||Tom Flounder||A statement given by Mr./Mrs. Ashbury to Animal Control officer, Alex Kersmarki, regarding a dog fight|
|19-20||September 17, 2019||Sherry Hamilton||A copy of the old Seabreeze lease that was attached to the minutes of the June 28, 2011 Board of Supervisors Meeting. I would also like a copy of the lease between the County and the Galluzzi family.|
|19-21||September 17, 2019||Philip Ashberry||All paperwork relating to a dog fight that occurred between Tom Flounders and Philip Ashberry's pets.|
|19-22||September 18, 2019||Dee Russell||A copy of the original lease between the County of Mathews and Mr. Valdrighi for the Seabreeze restaurant|
|19-23||September 24, 2019||Sherry Hamilton||1. Any records concerning Supervisor Morrow’s involvement in repairs to the septic system at the Hole in the Wall, including (if any) financial records.
2. A letter sent by G.C. Morrow to the State level stating that the Hole in the Wall Restaurant septic system is failing and not in compliance with the Code.
|19-24||September 24, 2019||Catherine Jones||Documents relating to the HMPG Home Elevation Grant Project at 674 Morse Point Road. *This FOIA request has additional details attached to it, please call the Administration office for further information|
|19-25||October 7, 2019||Catherine Jones||Additional Documents relating to the HMPG Home Elevation Grant Project at 674 Morse Point Road.
*This FOIA Request has additional details attached to it, please call the Administration Office for further information
|19-26||October 8, 2019||Michael Casale||"We would like to officially request all emails and/ or correspondence between Board of Supervisor G.C. Morrow to/ from Debbie Gibson Jenkins and/ or Carol J. Bova between the dates of June 1, 2017 to the Present"|
|19-27||October 9, 2019||Edwin Forrest||A copy of the recent complaint approximately nine years ago, concerning my [Edwin Forrest's] signs|
|19-28||October 15, 2019||Stephanie Edelman Zarate||"I am requesting copies of any records related to/or information pertaining to the 674 Morse Point Home Lift. Specifically, I am requesting the following documents: 1. Jamie Wilks site visit/progress inspection report on 674 Morse Point Road Under building permit Number 1707-2017 (Performed between May 1st, 2019 and July 1st, 2019) 2. Engineering Design Associates report sent to Mr. Jamie Wilks regarding 674 Morse Point Road (Performed between May 1st, 2019 and July 1st, 2019) 3. Emails requesting, OR records of call-in requests for: footing inspection, foundation inspection, Hurricane tie Down Inspections, floor framing inspection, and/or sub-floor inspection; Coming from David Jones, George Jones, or JB Property Development LLC and sent to Mathews County, VA Jamie Wilks, the Mathews county Building department, or The Mathews County Zoning Department. Pertaining to 674 Morse Point Road 4. Any Notice of Default/Cancellation of Contract on behalf of Mathews County issued to JB Property Development LLC in relation to 674 Morse Point Road a. RE Exemption: "Records relating to the negotiation and award of a contract, prior to a contract being awarded (Section 2.2-3705.1 (12)"|
|19-29||October 16, 2019||Michael Casale and Curtis Rogers||"We would like to officially request all emails and/or correspondences between BOS G.C. Morrow to and from David Jones between the dates of June 1, 2017 to [the] present"|
|19-30||October 22, 2019||Dee Russell||We would like to officially request all emails and/ or correspondences between BOS GC Morrow to/ from Debbie Gibson Jenkins and/ or Carol J. Bova between the dates of June 1, 2017 to [the] Present.|
|19-31||October 22, 2019||Dee Russell||*Revision of FOIA 19-30|
|19-32||October 24, 2019||Dee Russell||Copy of the permits at 674 Morse Point Road regarding the FEMA HMPG Home Elevation Project|
|19-33||October 24, 2019||Catherine Jones||1. All communication written and/or electronic to and from Michael P Dodson (firstname.lastname@example.org) from any and all Mathews County Employees from the dates of August 1, 2018 through and to include December 31, 2018. 2. All communication written and/or electronic to and from the Department of Emergency Management (VDEM) between the dates of August 1, 2018 through and to include December 31, 2018. 3. All communication requested per the above dates (August 1, 2018 through December 31, 2018) is to include, but is not limited to: a) Written communication sent by the United States Postal Service (USPS) or any other carrier. b) All email, faxes and attachments to include scanned documents attached to emails. 4. Mathews County Employees are defined as : a) Any Member of the Board of Supervisors. b) The County Administrator. c) Department of Wetlands and Zoning. d) Department of the Building Official. e) Current and past legal representative (lawyer) for Mathews County. f) Any member employed by the Mathews County|
|19-34||October 25, 2019||Russell Edwards||A copy of the Hole in the Wall restaurant lease|
|19-35||October 25, 2019||Dee Russell||"Requesting any document or electronic communication which references or documents who and why Millers Septic was told to turn off the septic system at Hole in the Wall and place the business on pump and haul. In addition, what is the identified problem which has kept the system on "pump and haul" and not repaired so as to perform as it was documented on May 2, 2018 when Miller Septic noted on their inspection, "AOSS is functioning as designed in accordance w/the performance/maintenance requirements." and the Mathews VDH to sign off on an operational system on May 22, 2018".|
|19-36||October 25, 2019||Sherry Hamilton||"All emails exchanged among members of the Mathews County Board of Supervisors from Wednesday, October 7 through Monday, October 28. [...] Just to clarify, I would like all emails, not just the ones exchanged among board members, but also those exchanged with staff members and outside entities, as well".|
|19-37||October 25, 2019||Jack White||All documents requested in FOIA 19-26|
|19-38||October 28, 2019||Dee Russell||"Copies of all documents which were provided to the requester of FOIA request 19-23".|
|19-39||October 30, 2019||Aaron Woodard||A list of all the electrical permits that were granted over the month of October 2019, specifically those over the amount of $5,000|
|19-40||November 4, 2019||Russell Edwards||The cost of pumping the Hole in the Wall restaurant on a monthly basis over the past twelve months. The name and address of the company providing the pump and haul service to the Hole in the Wall restaurant. The Meals tax for the Hole in the Wall restaurant.|
|19-41||November 15, 2019||Jay Sherrill||A copy of any and all building permits issued to 89 Peachie Lane from June 2019 onward|
|FOIA Number||Date Requested||Requester||Item Requested|
|18-001||January 25, 2018||Candy Eubank||All documentation regarding Tin Can Alley|
|18-01||February 1, 2018||David Jones||All violations written from the current Building Official's start of employment until the present|
|18-02||February 8, 2018||David Jones||The 1987 Flood Plain Ordinance|
|18-03||February 12, 2018||Tom Robinson||All documentation regarding Field Point Trust/Mathews Heritage Park|
|18-04||February 12, 2018||David Jones||Seabreeze/Hole in the Wall lease agreements since 2010 and all building permit applications from 2003 until the present|
|18-05||February 21, 2018||David Jones||Additional documentation that Mr. Jones requested in regards to his previous request on February 12, 2018|
|18-06||February 26, 2018||Candy Eubank||Additional documentation from a previous FOIA request on January 25, 2018|
|18-07||February 27, 2018||Kendall Gleason||Current lease for the Hole in the Wall|
|18-08||March 6, 2018||David Jones||All documentation as related to asbestos written under any code, section or ordinance since the Seabreeze existence|
|18-08A||March 13, 2018||David Jones||All documentation as related to asbestos written under any code, section or ordinance since the Seabreeze existence|
|18-09||March 13, 2018||Ernie Gillespie||All correspondence on Mathews County Local Projects, Priorites 1, 2, and 3, and the complete "Eubank File"|
|18-10||April 11, 2018||Jeff Carbone||All Notices of Violation, following up to his request on June 28, 2017|
|18-11||April 11, 2018||Jeff Carbone||All permits for demolition, from 2012 to the current date|
|18-12||April 11, 2018||Jeff Carbone||County attorney billing information, following up to his request on June 28, 2017|
|18-13||April 11, 2018||Jeff Carbone||All documentation related to Seabreeze/Hole in the Wall|
|18-14||April 11, 2018||Jeff Carbone||All documentation related to the Pies property/dwelling on Buckley Hall Road|
|18-15||April 12, 2018||Jeff Carbone||All Notices of Violation from October 31, 2017 to the present date|
|18-16||April 23, 2018||Jeff Carbone||All documentation pertaining to the most current assessment in regards to the Islander, LLC|
|18-17||June 4, 2018||David Judson||Copy of rezoning application and all correspondence regarding the rezoning of parcel owned by Kevin and Susan Wade/Island Seafood|
|18-18||June 25, 2018||Candy Eubank||All records of payments made to Sands Anderson and/or Andrew McRoberts by the County from the years of 2015, 2016, 2017, and 2018|
|18-19||July 12, 2018||Roger Martin||All emails, correspondence, and documents from January 1, 2018 to the present pertaining to Island Seafood, J&W Seafood, Kevin Wade, his wife, any partner, consultant, business associate, employee|
|18-20||July 16, 2018||Jean Nelson||Requested to review the Tin Can Alley file|
|18-21||July 20, 2018||Ben Woodard||All docs in P&Z regarding David Judson property, copies of business licenses, applications for permits for building, home use, pier, floating docks, etc, copies of Roger Martin's FOIA request|
|18-22||August 2, 2018||Candy Eubank||Requested current copy of Employment Contract between County Administrator and Mathews County|
|18-23||August 27, 2018||Candy Eubank||Copies of all building permits issued by Mathews County during the calendar year 1994|
|18-24||September 4, 2018||David Judson||Copies of any records relating to rezoning being denied on parcel number 11A5(6) in 1990|
|18-25||September 5, 2018||Debbie Gibson||Copies of any records/correspondence to and from any Mathews County employee and the Board of Supervisors that references or mentions the Islander and/or Debbie Gibson from January 1, 2018 to the present (September 5, 2018)|
|18-26||September 17, 2018||Carol Bova||A digital copy of the amended Bylaws for January 2014 showing changes from the 2013 minutes|
|18-27||September 26, 2018||Carol Bova||A digital copy of the 2008 organizational meeting minutes/ Bylaws|
|18-28||October 1, 2018||Carol Bova||A copy of the 2012 Bylaws|
|18-29||October 1, 2018||Russ Edwards||Maps of the proposed Oyster lease area|
|18-30||October 23, 2018||Christine Eubank||All building permits issues by Mathews County in 1994|
|18-31||October 29, 2018||Carol Bova||Instructions given to VHB to proceed with Phase 2 of the Main St. Enhancement Project|
|18-32||December 2, 2018||Carol Bova||Copy of the Mathews Building Department document that includes the items listed in the 2015 Virginia Construction Code, Section 108.2 "Exemptions from application for permit"|
|18-33||December 12, 2018||Carol Bova||Request for a drawing that shows drainage pipes, as referenced in a 1976 deed between Mathews Corporation and the County of Mathews|
|18-34||December 20, 2018||Carol Bova||Request for a copy of the Main Street Enhancement Project grants|