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Drainage Repair/Replacement Project – Lee-Jackson Elementary School Mathews County, VA

Location:  to the rear of Lee-Jackson Elementary School on Church Street in Mathews County.

Description: Furnish a proposal to support the design, construction, and overall project management for repair and/or replacement of the failing outfall drainage pipes to include, but not be limited to, the following:

  • Design
  • Environmental compliance
  • Utility relocation and design (if necessary)
  • Quality assurance and quality control
  • Construction
  • Construction Management


Pre-bid meeting & project area walkthrough – A project pre-proposal meeting for potential offerors will be held Tuesday May 29, 2018 at 10 AM – Historic Courthouse, 27 Court Street in Mathews, Virginia

Project Contact:  Thomas Jenkins, Director of Planning & Zoning (804) 725-4034  

Proposal Submittal Deadline & Location:  Friday June 8, 2018 at 4 PM – Planning & Zoning Office, 50 Brickbat Road in Mathews, Virginia.

The purpose of this RFP is to determine if a qualified offeror is available for award of a design-build contract for the project.  The project involves unearthing and replacing existing drainage pipes, junction boxes, inlets, outlets, and other drainage structures.  The project consists of a base bid and two additional sections.  Issuance of an award for the additional sections is contingent on bid amount and available funds.  Refer to sketches by Ballou, Justice, Upton & Associates and Thomas Hunter School Site Plan by Wayne Lewis LS in bidding documents. 

Base bid

Replace approx. 260 LF twin 42” metal pipe with equivalent size pipe – material to be determined by expected surface traffic. Install riprap scour protection at outlet.  Replace existing concrete junction box and yard drain.  All disturbed areas to be recovered with topsoil, seed, and straw. 

Additive section #1

Replace approx. 300 LF twin 42” metal pipe with equivalent size pipe - material to be determined by expected surface traffic.  Connect downstream end of new pipe to new junction box in base bid.  Replace existing junction box and yard drain approx. 100 LF upstream of new junction box in base bid.  Terminate pipe at upstream end in existing riprap open pit. 

Additive section #2

Replace approx. 200 LF twin 42” metal pipe with equivalent size pipe - material to be determined by expected surface traffic.  Replace riprap open pit with concrete junction box and yard drain at downstream end of pipe.  Install headwall and inlet at upstream end of pipe.

Submissions shall include:

  • Letter of Submittal on Offeror’s letterhead
  • Offeror’s full legal name and address
  • Authorized representative’s original signature
  • Declaration of intent
  • Point of Contact information
  • Project Timeline
  • Price proposal
  • Bonding Statement
  • Licenses


Submissions deadline:   June 8, 2018 

Notice of Award:     No later than June 15, 2018

Notice to Proceed:  No later than Jun 28, 2018

Substantial Completion:  TBD

Final Completion:   TBD

Ballou-Justice-Upton Drawings


School Site Plan

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